SMARTSOURCE | EVENT TECH ASSESSMENT

Is Your Event Experience Built for Today’s Attendee?

Answer quick questions and find out if your current setup is keeping up with how attendees actually show up now.

✓ Takes under 3 minutes | ✓ Built for event planners | ✓ No fluff, real insights

Step 1 of 7

14%

How is your main session content delivered to attendees right now?(Required)

One big screen, everyone faces the same direction

Multiple screens, no bad seat

Mix of main display + content stations/breakout zones

Haven’t thought much beyond getting a screen in the room

When an attendee pulls out their phone during your event, what are they most likely filming or posting?(Required)

Not much. The room doesn’t give them a lot to capture

Speaker or slides, but nothing designed to be shareable

At least one moment, we actually set up for them

Mix of content and random stuff; hit or miss

How does your event handle attendees joining remotely?

We don’t do hybrid. In-person only.

We stream it, but audio and camera are whatever is available.

We have a dedicated stream but it’s not always clean or reliable.

Remote attendees get a clean camera, good audio, stable stream designed for them

Be honest. What happens at your events when something technical goes wrong?

We scramble, and it usually shows.

We call our vendor and wait. Sometimes that takes a while.

We have backup options for most things but not everything.

Redundant systems, issues resolved before most people notice.

How does your event space communicate with attendees between sessions?

Room is functional but doesn’t communicate anything.

We add branding but the space is mostly generic.

We use lighting and signage to create mood and flow.

Room actively works for us. Lighting shifts, signage guides, environment feels alive.

How would you describe your current AV and tech partner relationship?

No consistent partner. We hire whoever is available.

We have a vendor but they speak tech, not event. I translate a lot.

Reliable but not proactive. I manage a lot.

They anticipate problems, speak my language, make me look good.

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